Please note that this policy was last updated on 10th August 2021.

We fully understand and appreciate that many wedding plans have been significantly impacted by the Covid-19 pandemic. It is a very challenging time, with wedding ceremonies cancelled at short notice and ambiguity as to when they can go ahead as originally planned.

For many, difficult choices between going ahead with compromises or waiting for the “dream wedding” continue to be made. We fully appreciate that couples are dealing with these difficult decisions, and wish to offer whatever support we can.

Keeping both ourselves and our clients safe from Covid-19 is a fundamental priority for MidgieBite Media. As such, we’ve updated our Covid-19 policy for 2021, which applies across all of our wedding videography for the foreseeable future.

This policy is intended to protect both us and our clients, and we ask that all clients respect and comply with our policies. In turn, MidgieBite Media will of course work to ensure compliance with the Covid-19 policies of our clients during production.

This policy will be kept under review, and will be revised and updated as necessary and in accordance with guidance issued by the Scottish and UK Governments. We thank everyone for their co-operation.

General Covid-19 Policy

The latest general rules and guidance for Scotland can be found here.

The latest guidance for weddings in Scotland can be found here.

Before Filming

Couples will be made aware of our Covid-19 policy prior to filming and encouraged to review this.

We are happy to meet with couples on site and at filming locations prior to filming. However, we continue to conduct meetings and video conferencing to discuss projects, and encourage these where meetings can be conducted remotely.

The day before a wedding takes place, we would ask all couples and wedding guests to take a PCR or lateral flow test to monitor their own health and ensure they are safe to attend.

We would also ask all couples and guests to download the Protect Scotland contact tracing app.

Regrettably, we would be unable to proceed with filming in the event that a member of the wedding party states they are showing Covid-19 symptoms or have shown symptoms within the last 10 days.

On the Day & On Filming Location

Before and during the shoot, we stress that everyone (couples, wedding guests, and film crew) should comply with all the latest government guidelines and legislation. We would ask that participants in filming limit their exposure to other households as much as possible before the wedding to minimise the risk of transmission.

MidgieBite Media will travel to the filming location using their own transport. As a general rule, we discourage and avoid any lifts or car-sharing with clients or own crew.

We would ask crew and, where appropriate, clients and guests to regularly wash their hands, wear face coverings / masks, and we encourage the use of PPE (such as face shields, latex gloves). We also encourage the observance of observe 2-metre social distancing – particularly whilst working indoors.

If the crew exceeds more than two members, a member of the White Rose of Scotland Wedding Films team will be appointed as a Covid-19 Supervisor with the specific responsibility of ensuring safety and compliance during filming.

Lapel microphones should be wiped down using anti-bacterial wipes before and after each use. Other types of microphones (such as shotgun mics, etc) will also be wiped down when used. We appreciate that wedding dresses or other types of dresses may present challenges with this.

Any equipment handed to us / from us should be wiped down using an antibacterial wipe before and after use.

If, at any time, anyone begins to experience a high temperature, a new and continuous cough, or a loss of taste or smell, this must be reported immediately. The individual should leave the ceremony / event and book a Covid-19 test.

In extreme circumstances, White Rose of Scotland Wedding Films reserves the right to suspend or cancel filming in instances of significant non-compliance. We aim to avoid this and will endeavour to do all we can to address any issues as they arise. However, if these issues cannot be addressed, we will not put the safety of our crew at risk.

Working with Freelance Film Crew

White Rose of Scotland Wedding Films regularly works with freelance film crew. All freelancers we work with on set will be asked to complete (and provide proof of completion of) the ScreenSkills Coronavirus Basic Awareness on Production Training Course (more details below). When filming in Scotland, film crew should also download the Protect Scotland contact tracing app.

Freelancers will also be expected to wear a face-covering (except when eating) and to carry hand-sanitiser at all times indoors. Freelance crew are also expected to maintain social distancing of 2 metres (where possible) and regularly wash / sanitise their hands. Any equipment belonging to MidgieBite Media should be wiped down before and after use.

We will also ask freelance crew to self-certify that neither they or anyone in their household has shown any symptoms of Covid-19 within the last 10 days, and to take a PCR or lateral flow test prior to the shoot. We may also ask crew to complete a health self-certification document (to be completed daily before coming on set).

Video Editing & Delivery

Our editing and delivery process typically takes place remotely and is unlikely to be impacted by the pandemic.

On occasion, clients sit with us on location to review drafts of edits. We continue to discourage this, and will aim to arrange a video conference call with screen sharing in the first instance.

ScreenSkills Coronavirus Basic Awareness on Production Training

Gavin Hugh (MidgieBite Media / White Rose of Scotland Wedding Films) has completed the ScreenSkills Coronavirus Basic Awareness on Production Training course (currently valid to 7th January 2022). This course aims to highlight safe working practices and the personal responsibilities of crew on film and TV productions working during the Covid-19 pandemic.

As MidgieBite Media often works with freelance film crew on projects, we are asking all freelancers to complete this course and provide proof of certification prior to working with us on set.

Scottish Government Guidance

We continue to closely monitor and follow the Scottish Government’s general guidance on coronavirus, which can be found online here. The guidance continues to be updated and revised, and we would encourage everyone to continue to monitor the guidance regularly.

The latest guidance for weddings and civil partnerships in Scotland can be found here. The Scottish Government has also published guidance for TV and film production which we continue to follow. This guidance can be found here.

Of course, we occasionally film in other parts of the UK as well. If filming outside of Scotland, we will follow any additional local guidance for other parts of the UK where they apply.